Accountant

The Accountant - Fixed Assets & Accounts Payable is responsible for maintaining the integrity of the company's fixed asset records and payables ledger. This role manages the complete Accounts Payable cycle from invoice receipt and verification to payment processing and supplier reconciliation and ensures the Fixed Asset Register is accurately maintained with proper recording of acquisitions, disposals, depreciation, and physical verification. The role also supports monthly and year-end financial closing, VAT compliance, audit preparation, and ERP system operations within the Finance department of a multi-location F&B and retail business.

Key Accountabilities
A. Accounts Payable Management
a) Manage the end-to-end Accounts Payable process, including receiving, verifying, recording, reconciling, and processing supplier invoices, utility bills, employee reimbursements, petty cash claims, and other trade and non-trade liabilities, ensuring all transactions are properly authorized, accurately recorded, and processed in accordance with company policies and approved payment terms.
b) Prepare supplier payment schedules, monitor outstanding payables, perform supplier statement reconciliations and balance confirmations, investigate and resolve invoice discrepancies, payment issues, and supplier queries, while ensuring timely settlement of liabilities and maintaining healthy supplier relationships.
c) Maintain complete Accounts Payable records, supporting documentation, filing systems, payment schedules, and audit trails, ensuring compliance with internal controls, accounting standards, VAT, and company policies.

B. Fixed Asset Management
a) Maintain the Fixed Asset Register by accurately recording asset acquisitions, transfers, disposals, capitalization, depreciation, barcoding, and asset movements in accordance with company policies and applicable accounting standards.
b) Perform monthly reconciliation between the Fixed Asset Register and the General Ledger, prepare fixed asset schedules and analyses, coordinate periodic and annual physical verification exercises across all business locations, and ensure proper documentation and approval for all asset transactions.

C. Financial Reporting and Period-End Closing
a) Assist in monthly, quarterly, and annual financial closing activities by preparing journal entries, reconciliations, schedules, management reports, MIS reports, KPI reports, and other financial analyses required for management decision-making, budgeting, and statutory reporting.
b) Support budget monitoring activities, prepare VAT and tax schedules as required, provide financial information and variance analysis, and assist in the preparation of statutory financial statements and year-end accounts.

D. Audit, Compliance and Risk Management
a) Ensure compliance with company policies, accounting standards, VAT regulations, taxation requirements, and internal control procedures while maintaining confidentiality of all financial and organizational information.
b) Prepare audit schedules and supporting documentation for internal and external audits, perform account reconciliations, participate in internal reviews and risk assessments, and recommend corrective actions and process improvements to strengthen financial controls and operational efficiency.

E. Systems, Process Improvement and General Support Support ERP-related accounting activities by coordinating with system administrators and IT teams to resolve operational issues, participate in system enhancements, testing, upgrades, and continuous process improvement initiatives to improve efficiency and control.

F. General Responsibilities
a) Support the Finance Manager and department leadership in achieving departmental objectives.
b) Prepare VAT, tax reports, and supporting schedules as required.
c) Prepare KPI reports related to Accounts Payable and Fixed Assets.
d) Provide backup support to finance team members during leave or peak workload periods.
e) Assist with internal audit assignments, financial analysis, and special projects.
f) Perform any other duties assigned by the Finance Manager, Senior Finance Accountant, or Chief Financial Officer.Education & Experience:
Bachelor's Degree in Accounting, Finance, Commerce, or a related field.
Professional accounting qualifications will be an added advantage.
Minimum 2 years of relevant accounting experience, preferably within the F&B, Retail Chain, Hospitality, or Multi-Location Business environment.
Proven hands-on experience in Accounts Payable and Fixed Asset Accounting.
Experience using ERP systems and computerized accounting software.
Exposure to financial reporting, month-end and year-end closing, VAT filing, and audit support

Skills & Knowledge
Strong knowledge of accounting principles, Accounts Payable, and Fixed Asset Accounting.
Good understanding of budgeting, internal controls, VAT regulations, and taxation compliance requirements.
Excellent analytical, numerical, and reconciliation skills with high attention to detail and accuracy.
Strong organizational, planning, and time-management skills with the ability to manage multiple priorities and deadlines. Commitment to continuous improvement, operational excellence, and professional development
Strong communication and interpersonal skills — able to liaise effectively with internal teams, suppliers, and auditors.
Ability to work independently and collaboratively as part of the Finance team.
Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, financial modelling) and Microsoft Office applications. Proficiency in ERP accounting systems; experience with system upgrades and process improvement initiatives.
Strong problem-solving, decision-making, and critical-thinking abilities.
High level of integrity, confidentiality, and professional ethics.