Engineer - Maintenance Contracts مهندس - عقود الصيانة

Brief Posting Description
The Engineer – Maintenance Contracts is responsible for administering and managing maintenance service contracts, supporting contractor performance management, coordinating procurement and commercial activities related to maintenance services, and ensuring contractual compliance across all maintenance operations. The role supports maintenance execution by managing contractor resources, contract documentation, tendering activities, service agreements, cost control, and vendor performance to ensure safe, reliable, and cost-effective plant operations. The position plays a key role in establishing contract management processes and supporting commissioning, start-up, and sustainable operational performance.
Detailed Description
CONTRACT ADMINISTRATION & MANAGEMENT
Administer maintenance service contracts, agreements, and framework arrangements to ensure compliance with company requirements and contractual obligations.
Review, prepare, and manage scopes of work, technical specifications, service agreements, and contract documentation.
Coordinate contract tendering, bid evaluations, technical assessments, and contractor selection processes.
Monitor contract performance against agreed KPIs, deliverables, and service levels.
Manage contract variations, claims, extensions, and contract close-out activities.
Maintain accurate contract records, correspondence, and commercial documentation.
Ensure all contracts are administered in accordance with company procurement and governance procedures.
Use SAP for resource planning and manning
Generate Power BI reports for contracts administration
CONTRACTOR PERFORMANCE MANAGEMENT
Monitor contractor performance, productivity, and compliance with contractual requirements.
Conduct regular contractor performance reviews and KPI assessments.
Coordinate contractor mobilization and demobilization activities.
Support development and implementation of contractor improvement plans where required.
Ensure contractor resources meet operational, technical, and safety requirements.
Maintain effective working relationships with contractors, suppliers, and external service providers.
PROCUREMENT & COMMERCIAL SUPPORT
Work closely with Procurement and Maintenance teams to support sourcing of maintenance services and contracts.
Participate in commercial and technical evaluations of contractor bids and proposals.
Support contract negotiations, renewals, and service level agreements.
Review contractor invoices and verify work completion in accordance with contract terms.
Assist in the preparation of budget estimates and cost forecasts related to maintenance contracts.
Identify opportunities for cost optimization and value improvement while maintaining service quality.
MAINTENANCE SUPPORT COORDINATION
Coordinate with maintenance planners, supervisors, and operations teams to ensure contracted services are delivered effectively.
Support execution of planned maintenance, shutdowns, and special projects through contractor coordination.
Ensure timely availability of external specialist services and OEM support.
Facilitate communication between contractors and site stakeholders.
Monitor contractor resource allocation to support maintenance objectives.
SHUTDOWN & PROJECT CONTRACT SUPPORT
Support contract planning and administration activities for shutdowns, turnarounds, and major maintenance projects.
Coordinate contractor readiness reviews, resource planning, and mobilization requirements.
Monitor contractor performance during shutdown execution.
Assist with post-shutdown contract evaluations and lessons learned reviews.
PERFORMANCE MONITORING & REPORTING
Develop and maintain contract performance reports and dashboards.
Monitor and report key performance indicators, including:
Contractor Performance
Service Level Compliance
Contract Utilization
Cost Performance
Contractor Safety Performance
Invoice Processing Efficiency
Prepare periodic reports for management on contract status and performance.
Analyze trends and recommend improvement opportunities.
SAFETY, QUALITY & COMPLIANCE
Ensure contractors comply with company health, safety, environmental, and quality requirements.
Participate in contractor safety audits, inspections, and risk assessments.
Verify contractor compliance with permit-to-work systems and site procedures.
Support incident investigations involving contractors and ensure corrective actions are implemented.
Promote a strong safety culture and adherence to company standards.
STAKEHOLDER MANAGEMENT
Maintain effective relationships with internal stakeholders, contractors, suppliers, and service providers.
Provide contract-related advice and support to Maintenance, Procurement, Finance, and Operations teams.
Support development and implementation of contract management best practices.
Participate in continuous improvement initiatives to enhance contract performance and operational efficiency.
COST CONTROL & BUDGET MANAGEMENT
Monitor maintenance contract expenditures against approved budgets.
Track contractor costs and service contract performance.
Review cost trends and identify opportunities for savings.
Support annual budgeting and forecasting activities for maintenance contracts.
Ensure accurate cost allocation and reporting for contracted services.

Job Requirements
Education:

• Bachelor’s degree or Higher Diploma

Experience:
• Bachelor’s degree with 7+ years or Higher Diploma with 10+ years of maintenance planning, shutdown planning, contracts administration, or maintenance management experience in mining, minerals processing, or heavy industrial operations.
• Proven experience with large-scale shutdown planning and contractor management.
• Experience supporting commissioning, start-up, and operational ramp-up activities is desirable
Certifications: Candidates holding or pursuing any of the following certifications will have an added advantage:

• Six-sigma (BB)
Technical Skills:
• Maintenance Contract Administration and Management
• Contract Law Fundamentals and Commercial Terms Interpretation
• Tendering, Bid Evaluation, and Contractor Selection Processes
• Scope of Work (SOW) Development and Technical Specifications Preparation
• Contractor Performance Management and KPI Monitoring
• Service Level Agreement (SLA) Management
• Procurement and Supply Chain Processes
• Vendor Relationship Management
• Cost Estimation, Budgeting, and Cost Control
• Verification and Contract Cost Analysis
• Change Order, Claims, and Variation Management
• Risk Assessment and Contract Risk Management
• Maintenance Systems (SAP PM, IBM Maximo, Oracle, Pronto, or equivalent ERP/CMMS)
• Power BI
• Maintenance Planning and Shutdown Contract Coordination
• Asset Management and Reliability Principles
• Data Analysis, Reporting, and Performance Dashboard Development
• Microsoft Office Suite (Advanced Excel, Power BI, Word, and PowerPoint)
• Regulatory, HSE, and Quality Compliance Requirements
• Contractor Mobilization and Resource Management
• Negotiation and Commercial Management Skills
• Technical Documentation and Report Writing.
Soft Skills:
• Fluency in English with excellent verbal, written, and interpersonal communication skills.
• Strong stakeholder management and relationship-building abilities.
• Excellent negotiation and influencing skills.
• Strong commercial awareness and business acumen.
• Effective contractor and vendor management capabilities.
• Strong analytical and problem-solving skills.
• Excellent planning, organization, and time management abilities.
• Attention to detail and accuracy in contract administration and documentation.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong decision-making and sound judgment capabilities.
• Conflict resolution and dispute management skills.
• Ability to work collaboratively with multidisciplinary teams and external service providers.
• Adaptability and flexibility in managing changing operational and contractual requirements.
• High ethical standards, integrity, and professional conduct.
• Strong presentation and report-writing skills.
• Continuous improvement mindset with a focus on efficiency, cost optimization, and service excellence.
• Ability to work effectively in a multicultural environment and build productive working relationships across all organizational levels