Procurement Officer- OMTC موظف مشتريات

Procurment Officer- Oman Minerals Trading Company OMTC
Reporting: Head of Finance and Risk
Work Base: Muscat

ROLE OBJECTIVE
The Procurement Officer is responsible for the end-to-end procurement of administrative, IT, and corporate services categories, including sourcing, tendering, supplier management, procurement planning, spend monitoring, cost savings reporting, KPI reporting, and ensuring compliance with company procurement policies and procedures.

DUTIES AND RESPONSIBILITIES
• Manage the procurement of administrative, IT, office, facilities, and other non-technical goods and services in compliance with company policies and procedures.
• Receive, review, and process purchase requisitions from internal stakeholders, ensuring completeness, accuracy, and appropriate approvals.
• Source qualified suppliers, obtain quotations, conduct commercial evaluations, and recommend the most suitable procurement strategy.
• Coordinate RFQs, RFPs, and bidding activities for assigned procurement categories and ensure timely execution of procurement activities.
• Maintain a procurement tracking database for all procurement requests from initiation to purchase order closure and ensure information is current at all times.
• Conduct market research and supplier benchmarking to identify cost-saving opportunities and improve procurement efficiency.
• Negotiate prices, delivery schedules, payment terms, and commercial conditions with suppliers to achieve best value for the organization.
• Prepare commercial evaluation summaries and recommendation reports for approval by the appropriate authority.
• Create and maintain purchase orders, blanket purchase orders, and framework agreements within the ERP system.
• Monitor supplier performance, delivery commitments, quality of goods/services, and resolve procurement-related issues with suppliers and end-users.
• Track procurement savings, cost avoidance initiatives, and value-added contributions, maintaining accurate records and reports.
• Support the development, implementation, monitoring, and maintenance of the Annual Procurement Plan for assigned categories.
• Report variances between actual demand and the approved procurement plan and recommend corrective actions.
• Monitor spending trends for assigned categories and provide periodic spend analysis reports to management.
• Maintain approved supplier databases and support supplier registration, qualification, and performance evaluation activities.
• Coordinate with Finance, IT, Administration, and other stakeholders to ensure timely procurement and payment processing.
• Act as the focal point for procurement activities related to corporate services, office operations, IT equipment, software licensing, subscriptions, and professional services.
• Maintain procurement documentation and records to ensure audit readiness and regulatory compliance.
• Support internal and external audits by providing procurement records, reports, and explanations as required.
• Monitor and close procurement audit observations in coordination with relevant stakeholders.
• Generate periodic procurement reports and KPI dashboards for management review.
• Ensure procurement activities are conducted ethically, transparently, and in accordance with delegated authorities and company governance requirements.
• Identify opportunities for process improvement, digitalization, and automation within procurement operations.
• Support contract owners and end-users in monitoring vendor obligations, renewals, and service continuity for recurring non-technical and IT-related services.

MINIMUM EDUCATION & QUALIFICATIONS:
Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a related discipline.
EXPERIENCE:
0-3 years of experience.

SPECIAL SKILLS & KNOWLEDGE:
• Strong knowledge of procurement processes, policies, and best practices.
• Experience in sourcing and procurement of IT, administrative, and corporate services categories.
• Strong commercial acumen with proven negotiation and cost optimization skills.
• Proficiency in ERP systems (SAP, Oracle, IFS, or equivalent) and Microsoft Excel.
• Ability to conduct supplier evaluations, commercial assessments, and spend analysis.
• Excellent stakeholder management, communication, and relationship-building skills.
• Knowledge of procurement planning, compliance requirements, and procurement KPI reporting.

BUSINESS UNDERSTANDING:
Demonstrates an interest in the mining and trading industry and possesses sound knowledge of procurement, sourcing, supplier management, and tendering processes, particularly for IT, administrative, and corporate services categories.